Meetings of the CCG Board during the COVID-19 pandemic
We will be restarting our Governing Body/Board meetings in public from the 27th May 2021. The meeting will be broadcast via Microsoft (MS) Teams whilst social distancing restrictions remain in place.
During the coronavirus crisis CCG staff have been advised to work from home, it will therefore not be possible to circulate hardcopies of papers. However, Part I Board papers will be published here one week in advance of the meeting.
Set out below is further information to explain how you can access these meetings.
How do I access the Governing Body meetings?
- Anyone with an internet connection can access virtual CCG Governing Body meetings via the MS Teams links published on CCG websites
- While you can join through a mobile/smartphone by downloading the MS Teams App, you are advised to use a desktop or laptop computer. If you choose to access the meeting through a mobile/smartphone you will receive a prompt about installation and use of the MS Teams app alongside the request for a username and password to access the meeting. This is not a requirement when using a desktop or laptop computer. Registration with and use of the app (with GDPR compliance) is therefore at individual discretion
- You will then need to click “Join now”. You will then enter the “lobby” until the host or another participant lets the user into the meeting.
Members of the public are invited to submit questions in advance of each Governing Body meeting. There will be a dedicated section during the Governing Body meeting to address any questions from members of the public, please check the relevant agenda. For more information, see below.
How do I submit a question to the Governing Body?
NHS Castle Point and Rochford CCG and NHS Southend CCG welcome questions from members of the public about the items being discussed at Governing Body meetings.
As we test out new technology we ask that all questions are submitted in advance, in writing.
Please email or telephone through all questions firstname.lastname@example.org at least 48 hours before the meeting to enable a verbal response to be provided wherever possible. Questions and responses provided at the meeting are recorded in the minutes of the meeting which are posted on the CCG’s website prior to the next Part I Board meeting.
If it is not possible to fully answer a question during the meeting, a written response will be provided directly to the relevant person.
Due to time constraints and dependant on the number of people who wish to ask questions, it might be necessary for the CCG’s Chair to restrict the number of questions per person. If this is necessary, you are welcome to submit further questions by email and a written response will be provided.
If you are asking the question on behalf of an organisation or company that has an interest in the issue you are raising, please make this clear.
How will you make sure the meeting is inclusive?
While we recognise, during the course of the pandemic our meetings will not be accessible to those who do not have internet access, there are a number of functions on MS Teams that will make our virtual Governing meetings more accessible and enable local residents to attend from the comfort of their own home.
For those that are deaf or hard of hearing, you are now able to turn on subtitles.
If you click on the three dots ‘…’ shown below and click: ‘Turn off live-captions (preview)'.
MS Teams also offers extra functionality for those where English isn’t their first language. Please contact your CCG communications team if you would like us to explore these functions further.
Please note we are looking into providing telephone access at future Board meetings for those people unable to get online, please bear with us while we work to resolve this.
The paper below is the first in a series of monthly updates to keep the public informed about how we have been operating and the decisions we have been making in relation to and during the pandemic.
If you have any questions regarding this, please submit them to SCCG.email@example.com.
This meeting will be held using Microsoft Teams. Papers and joining link will be added one week prior to the meeting.
|Thursday 26 November 2020||This meeting will be held on Microsoft Teams. Please click here to join the meeting.||3pm||Papers|
|January 2021||Our Governing Body meeting has been suspended due to Covid-19 system pressures|
Thursday 25 March 2021
|This meeting will be held using Microsoft Teams. Please click here to join the meeting.||3pm||Papers|
|Thursday 27th May 2021||This meeting will be held using Microsoft Teams. Please click here to join the meeting.||3pm||Papers|
|Thursday 29th July 2021||This meeting will be held using Microsoft Teams. Please click here to join the meeting.||3pm|
|Thursday 30th September 2021||This meeting will be held using Microsoft Teams. Papers and joining link will be added one week prior to the meeting.||3pm|
|Thursday 25th November 2021||This meeting will be held using Microsoft Teams. Papers and joining link will be added one week prior to the meeting.||3pm|
|Thursday 27th January 2021||This meeting will be held using Microsoft Teams. Papers and joining link will be added one week prior to the meeting.||3pm|
|Thursday 31st March 2021||3pm|
|Thursday 29th July 2021||This meeting will be held using Microsoft Teams. Please click here to join the meeting.||3pm||Papers|
Mid and South Essex STP Joint Committee
The SustainabilityTransformation Plan (STP) Joint Committee is a meeting of the Clinical Commissioning Groups in mid and south Essex which is held in public and presided over by an independent Chair. This Committee is made up of the GP Chairs and Accountable Officers from each of the Clinical Commissioning Groups.